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The following are JTC's basic principles regarding protection of confidentiality and copyright relating to work provided by our clients.
 
Protection confidentiality
1. No confidential information pertaining to the work, whether received in documentary format, by electronic file, or by oral instruction, will be divulged to any third party without the prior consent of the client.
2. No confidential information will be appropriated or used for purposes other than for the execution of the work without the prior consent of the client.
3. No confidential information will be copied or reproduced for purposes other than for the execution of the work.
4. All confidential information pertaining to the work will be returned to the client promptly on completion of the work, or will be destroyed and the client informed of this in writing.
 
Copyright
Unless otherwise decided by express agreement between the two parties, all materials created and supplied upon commission by the client shall be the sole property of the client. Meanwhile, if a literary work (as defined by Copyright Law) should be created in the process of or as a result of the execution of the work, it shall be regarded as a literary work created in the course of professional duty and shall therefore be the property of the client.
 
Personal Information Protection Policy
With the growth of advanced information technology, companies and industries are now increasingly linked together by information networks. These make it easy to execute personal information searches and other functions that would once have been physically impossible.
Considering the importance of protecting personal information, the Japan Translation Center must also make every effort to ensure the safety and reliability of information systems in this advanced IT society, while fostering an awareness of protecting the personal information of our employees. We will redouble our efforts to apply this principle when developing our business, and will strive to ensure that the rights of the individual are not infringed.
Being mainly engaged in the business of translation, we now declare our policy on protecting personal information as set forth below. We do so with the aim of creating a management system to protect all personal information handled in connection with this business, as well as the personal information of our employees and all others whose personal details we handle.
 
1. In our business activities, we will maintain a system whereby personal information can be reliably gathered, used and provided as appropriate.
2. When gathering personal information, we will specify the purpose of use, limit our use and provision to a previously agreed range, and build a management system to ensure that such information may not be used for any other purpose. Moreover, when placing personal information held by this company in a domain outside the company, we will evaluate and manage the location in which such information is placed, and maintain a safe level of protection.
3. We will devise effective safety measures and other preventive measures to guard against the various risks that could affect personal information handled by this company (leakage, loss or damage). If such risks should occur, we will prevent recurrence by promptly taking corrective measures throughout the company. We will also respond promptly to complaints and consultation regarding personal information.
4. We will constantly monitor and observe laws and ordinances related to the handling of personal information, as well as guidelines, rules and other regulations stipulated by the government.
5. We will build a management system for the protection of personal information, make continuous improvements through internal auditing and periodic reviews, and maintain an appropriate system of management.
 
Japan Translation Center, Ltd.
President: Seiji Takabatake

Policy formulated: January 1st, 2007
Last amended: April 1st, 2007

For inquiries concerning this Personal Information Protection Policy or any other matter: Contact at TEL: 03-3291-0655 / FAX: 03-3294-0657/ E-mail: info2@jtc.co.jp
 
Document to notify purpose of using personal information
1. Purpose of Use
At JTC, we use personal information whenever necessary to fulfil the work content and purpose of use shown below. But when the purpose of use of specific personal information is expressly restricted by law, we do not use that information beyond the permitted purpose.

JTC's work content
Translation, interpreting and editing
Work secondary to the above (e.g. editing, printing, etc.)
Personnel dispatch work connected with translation and interpreting

Purpose of use by JTC
To execute JTC's work
To recruit, select for hiring, and notify provisional job offers to JTC translators, interpreters, editors and employees
To manage the hiring of employees and the registration of translators, interpreters and editors
 
2. Provision of Personal Information
We do not provide or disclose any of the personal information we have gathered to any third party without the person's consent.
 
3. Subcontracting of Processing
We do not subcontract any third party to process the personal information we have gathered.
 
4. Other Points
1) As part of our recruitment process, we ask applicants to provide certain personal information, but they are under no obligation to do so. However, we may sometimes decide not to hire an applicant if we are unable to make a judgment on registration or hiring because certain personal information has been withheld.
 
2) Procedure for disclosure, amendment, etc.
We accept requests for the disclosure of personal information provided to us, notification of the purpose of use, amendments or suspension of use when the content of personal information in our possession is contrary to fact, etc., and suspension of third party provision (hereinafter "disclosure, etc."). For detailed procedures when requesting disclosure, etc., please consult the contact person specified below.
 
3) Consultation or complaints about the handling of personal information
Consultation, complaints or other inquiries about our handling of personal information should be addressed to the following contact person.
 
Personal Information Protection Manager,
Manager of General Affairs Department,
Japan Translation Center, Ltd.

Inquiries about our handling of personal information
General Affairs Dept., Japan Translation Center, Ltd.
Tel: 03-3291-0655 / Fax: 03-3294-0657 / E-mail: info2@jtc.co.jp
 
Japan Translation Center, Ltd. has been accredited as the licensed user of the "Privacy Mark" since October 2009.
PrivacyMark System is a system set up to assess private enterprises that take appropriate measures to protect personal information. Such private enterprises are granted the right to display "PrivacyMark" in the course of their business activities. The System is in compliance with Japan Industrial Standards (JIS Q 15001:2006 [Personal Information Protection Management System - Requirements]).

Copyright(C) 2007 Japan Translation Center, Ltd. All rights reserved.